How SiteVoice Works

Overview

SiteVoice replaces clipboards, WhatsApp threads, and late-night report writing with a simple voice-powered workflow. Walk your site, speak your observations, and let AI handle the rest.

The entire process works in three steps:

1. Walk and Speak: Record defects one at a time, hands-free as you inspect
2. Review & Refine: AI categorises each defect by trade, ready for your review
3. Share Reports: Generate professional reports or shareable links in one click

No training is required. If you can describe a defect out loud, you can use SiteVoice.

Step 1: Walk and Speak

Hold the record button on your phone or tablet and describe a defect as you see it. SiteVoice captures every detail through your voice. No stopping to type, no illegible handwriting, no photos out of order.

How voice recording works

When you hold the Record button, SiteVoice activates your device microphone and begins capturing audio. A live waveform visualiser gives you real-time feedback so you know the mic is picking up your voice clearly.

Each recording captures a single defect item. Describe one issue, release the button, and SiteVoice processes it instantly. Then move on to the next defect and record again. This keeps each item focused and accurately categorised.

Roles & Sign-off

SiteVoice isn't just for the person holding the phone. Site managers, the contractors they work with, and those contractors' own operatives each get a tailored view — and everyone sees only what's relevant to them.

Scoped access

When you invite a contractor as a trade lead, they're assigned to specific site-and-trade pairs. They see only those sites and trades, never the rest of your account. Contractors can then add their own operatives, who see only the individual items assigned to them.

Dedicated mobile apps

Contractors and operatives get purpose-built mobile apps. A contractor sees the work landing on their trades and manages their team; an operative sees a simple to-do list of the jobs assigned to them across every builder they work for.

The sign-off lifecycle

Every inspection moves through a clear lifecycle — Open → Ready for sign-off → Signed off — recording who signed it off and when for your audit trail. Operatives action and sign off their items on site, so the loop closes without a single phone call.

Dashboard & Insights

Once your inspections are complete, SiteVoice gives you a real-time dashboard that turns raw data into actionable insights. Track trends, monitor your team's activity, and spot bottlenecks at a glance — no spreadsheets required.

At-a-glance stat cards

The top of your dashboard displays four key metrics, each with a trend indicator comparing the current period to the previous one:

• Inspections Completed — total inspections with a period-over-period trend percentage
• Sites — number of active sites in your organisation
• Open Items — outstanding defect items with a trend indicator showing whether the backlog is growing or shrinking
• Inspections Remaining — quota usage displayed as a colour-coded progress bar so you always know where you stand

Activity charts

Below the stat cards, interactive charts visualise your inspection activity over time. Four chart types give you different perspectives on your data:

• Inspection Activity — an area chart showing inspection volume over time
• Daily Inspections — a granular day-by-day breakdown
• Daily Snag Items — tracks how many defect items are being recorded each day
• Snag Comparison — a bar chart comparing new items raised versus items completed, so you can see if your team is keeping up

Quick summary panel

A compact summary panel sits alongside the charts, showing your Completion Rate %, Average Items per Inspection, Most Active Site, and a compact quota usage bar. These figures update automatically as new inspections are processed.

Time period filtering

Toggle between 24 hours, 7 days, 30 days, and 12 months to zoom in or out on your data. All stat cards, charts, and summaries update instantly when you switch time periods.

Recent inspections table

At the bottom of the dashboard, a paginated table lists your most recent inspections. Filter by status (Created, Transcribing, Analysing, Completed) or creator to find specific inspections quickly. Colour-coded status badges make it easy to scan for items that need attention.

Multi-Device Support

SiteVoice works on any device with a browser, including phones, tablets, and desktops. Record inspections on your phone while on site, then switch to your tablet or laptop to review items, attach photos, and generate reports.

Your data syncs across devices automatically. Start an inspection on one device and pick up where you left off on another.

Security & Compliance

SiteVoice is built with enterprise-grade security and designed for Building Safety Act 2022 compliance from the ground up.